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Team Administrator - Property and Housing

  • 497308
  • Property and Housing
  • Full time permanent

At Uniting we believe vaccination to be the best way to keep our employees and clients safe from COVID-19.  We require all employees to be fully vaccinated against COVID-19 as a condition of employment

About Uniting: At Uniting we believe in taking real steps to make the world a better place. we work to inspire people, enliven communities, and confront injustice. Our focus is always on the people we serve.

As an organisation we are Imaginative, Respectful, Compassionate, and Bold.

About the role:

This full time, permanent position supports the Uniting Asset team and responsible for coordinating activities within the Asset Management team and providing direct administrative support to the Head of Asset Management.

 

This role is focused on the provision of timely and professional coordination, administration,  and logistical support for the wider Asset Management team.

As the Team Administrator - Property and Housing, your role specifically will:

  • Contribute to the efficiency and effectiveness of the wider Asset Management team
  • Coordinate meetings including assisting with the compilation of meeting papers, agendas, and other information before the meetings and the distribution of minutes
  • Undertake communication responsibilities as required, including telephone, personal and written correspondence, and general liaison within Uniting and with other agencies and the wider community on behalf of Asset Management
  • Support Head of Asset Management and Asset Managers to develop and track Operational and Capital budgets and monitor P&Ls
  • Support and where required develop and maintain data collection information systems as required
  • Work with other Uniting functions and teams to ensure coordination across the organisation, standardising on efficient processes and delivering continuous improvement;
  • Develop and produce monthly management reports to measure and asset team performance
  • Monitor Monthly budget performance for each Asset Area and present risks and issues
  • Drive specific projects within the Business Plans.
  • Assist the Asset Management Team in the documentation for department best practices for governance, quality, and good WH&S business planning ensuring alignment with the organisation strategic goals.
  • Maintain files as required in a logical efficient and current state

About you:

You ll be the glue that keeps managers organised and act as the PA the Head of the Property & Housing Team in:

  • Ensure that all activities and operations within the scope of responsibility are performed in accordance with the allocated budget and policy guidelines
  • Review and code invoices in preparation for authorisation in line with the delegation’s schedule
  • To assist and undertake the management of budgets, creation and management of purchase orders and invoices
  • To assist and undertake the management, documentation and processing of project costs and cost reporting.
  • Conduct random audits on invoice fixed rates comparison to tender rates as directed by the Head of Asset Management
    • Support Head of Asset Management and Asset Managers to develop and track Operational and Capital budgets and monitor P&Ls
    • Communicate any errors or questions to Finance and similarly the response from Finance to Operations and Program Managers and Coordinators

The ideal candidate has exceptional communication, negotiation, and influencing skills with high-level stakeholder engagement capability. You are highly motivated, organised and a forward planner.  This role would suits someone who is keen to support a team, utilised their intermediate MS suite skills.

Experience:

  • 5 years in similar role
  • Eagle eye for details
  • Flexible
  • Able to priortise and manage multiple project

If this challenging role is the one you have been waiting for, we are keen to receive your application as soon as possible.  A comprehensive CV along with a cover letter outlining your suitability.

Please do take a look at Uniting, you might be surprised to learn how far and wide our numerous service streams reach. We are a highly respected NFP organisation (the one with the rainbow tick) We are recognised as an Employer of Choice with a combined workforce of over 10,000 superb, dedicated employees and volunteers. Check us out at  www.uniting.org

Uniting actively contributes to a safe and supportive working environment that is inclusive of all staff through celebrating their nationality, cultural background, LGBTI status, abilities, gender, age, and uniqueness.

This role offers a highly attractive competitive remuneration, salary packaging benefits, and the opportunity to really make a positive difference to the lives of others.

Employment with Uniting is subject to satisfactory background checks which will include a national Police check, working with children check, working with vulnerable people check and reference checks.

 

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