We're seeking a highly organised and proactive Executive Assistant to support the Director of Communities. This role is integral to the smooth running of the Director's office, providing high-level administrative support, ensuring effective communication, and coordinating daily activities. You’ll play a key role in building strong relationships across Uniting and contributing to the efficiency of the leadership team.
Key Responsibilities
Calendar Management: Organise and maintain the Director's schedule, prioritising time-sensitive tasks, and managing appointments, meetings, and travel arrangements.
Communication Handling: Act as the primary contact for the Director, managing emails, correspondence, and information flow with accuracy, timeliness, and discretion.
Document Preparation: Draft, edit, and format reports, presentations, and newsletters.
Meeting Coordination: Plan and manage meetings, including prepare agendas, materials, and minutes. Oversee logistics, follow up on action items and ensure effective outcomes.
Travel Arrangements: Coordinate itineraries, accommodations, and transport for the Director and occasionally for senior team members.
Data Management: Maintain and organise confidential files, prepare expense reports, and manage team-related data systems and processes.
Liaison Role: Facilitate task delegation and promote accountability within internal teams, ensuring smooth communication and follow-up.
Confidentiality: Handle sensitive information with utmost discretion and professionalism.
Technology Proficiency: Utilise office software and platforms (e.g., MS Word, PowerPoint, SharePoint, Excel) to streamline productivity & communication.
Qualifications and Experience
Education: Bachelor's degree in a relevant field or equivalent experience.
Experience:
Minimum 4 years of experience in executive-level administrative roles.
Proven experience supporting Directors and Boards in complex organisations.
Strong computer skills, particularly with Microsoft Office Suite and communication tools.
Experience in event coordination and managing leadership activities.
Ability to navigate organisational boundaries and foster relationships through influence.
Skills and Attributes
Exceptional written and verbal communication skills.
Strong organisational and problem-solving abilities.
High level of self-awareness and a proactive approach to anticipating needs.
Ability to troubleshoot and resolve issues independently.
Strong relationship management and influencing skills.
Commitment to continuous improvement and professional development.
Desirable Experience
Office and events management experience.
Familiarity with government agencies, other providers, or peak body organisations.
Demonstrated experience supporting Boards or executive teams.
To review the role responsibilities in greater detail please review the comprehensive Position Description by clicking on this link Executive Assistant to Director Communities Jan 25.pdf
For all questions, please don't hesitate to contact Zali Dardmal via email at zdardmal@uniting.org
What We Offer You
A rewarding career with a leading human services organisation
Up to $18,550 NFP salary packaging available
Access to our U rewards program with exclusive discounts
Flexible work hours for work-life balance
Access to Fitness Passport – Live your best life
A supportive and inclusive and collaborative work environment
Opportunities for professional growth
Purchase of additional leave
How to apply: Send your CV & a brief cover letter highlighting why this role appeals to you - Applications reviewed upon receipt.
When you’re part of Uniting NSW.ACT, you’re part of a diverse, purpose-led team of people who are really making a difference to the world around them.
We contribute to the work and mission of the Uniting Church in NSW and the ACT through social justice advocacy, community services and spiritual care. We provide care and support for people through all ages and stages of life, with a focus on people experiencing disadvantage and vulnerability. Our purpose is to inspire people, enliven communities and confront injustice.
Uniting leaders and employees work together to create a culture that is safe, inclusive and person-centred. We bring this to life every day through our values: compassionate, respectful, imaginative and bold.
Uniting acknowledges the continuing sovereignty and rich cultural diversity of Australia’s First Peoples. We pay our respects to all Elders – past, present, and emerging – and to all First Peoples on whose lands we live and work.
Uniting is a Child Safe Organisation committed to promoting the safety, wellbeing and inclusion of children and young people.
Employment with Uniting is subject to satisfactory background checks which may include a national police check, reference checks, working with children checks, and NDIS checks
Job reference number: 506719
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